Tips for Organising a Group Gift with Patchwork

If you’re planning to use Patchwork to organise a group gift for a loved one check out our top tips before you get started:

Make it obvious

Most people have chipped in towards a gift for a friend, work colleague or family member before, so the principle behind Patchwork won’t be a new concept. Your friends will be grateful for an easy and secure way to contribute towards a present without having to do a bank transfer or dig out some cash to chuck in a hat. All you need to do is show them the gift you’re asking them to contribute towards and tell them who it’s for and why.

It helps if you can summarise the plan in your patchwork title e.g. ‘A cot for the new baby’, ‘Holly’s Christmas Handbag’ or ‘A bee hive for mum’s 60th’.  Then use the patchwork description to explain exactly what it is you want people to do, i.e:

‘There’s really only one thing [insert name] really wants/needs for their [insert occasion] and so instead of buying surprise gifts I thought it’d be nice if we could all chip in towards one. Just click around the patchwork to contribute whatever you can and leave a message with your gift at the end. Love and thanks, [your name].’

patchwork group gift

Make it personal

You’re inviting friends to chip in towards a gift for someone they know and love, so make sure your request feels personal. Use your words to share not just an idea for a group gift but also to say something about the person you all care about.

You can add a banner image, a profile image and include your own photos within your patchwork. So there are lots of opportunities for all those people contributing to see the face of the person you’ll celebrating, remember how much they love them – and then give generously!

Break it down

If you’re looking for inspiration for a group gift we’ve got tons of templates for you to choose from. So whether it’s a new bike, a work of art, a new tattoo, a cookery course, a vegetable patch or a weekend in Paris, you’ll find a readymade patchwork to customise – already broken down into a range of individually priced pieces.

However if we don’t have a template for the gift you want to fund you can do one of two things:

Create your own from scratch:

The easiest and quickest way to do this is to add a single image to your patchwork page and give it an affordable price – say £10. Then people who visit your page can simply press ‘Fund’ and then adjust the item quantity in the basket to increase their contribution i.e. 5 x £10 = £50 total. However breaking down a big ticket item or experience into a patchwork of component parts makes for a much more fun and engaging experience for contributors – allowing them to choose which piece of the gift to fund according to their budget and interest.

Tell us:

Our readymade patchworks are inspired by our users, so if you tell us what you want to fund, and we think it might be popular, we will create a new readymade patchwork for you and others to use made up of copyright-free imagery. Alternatively, if you have a particular image that you’d like us to ‘patchwork’ for you – you can email hello@patchworkit.com and we’ll split it into 2, 4, 6 or 8 pieces for you.

Spread the cost

All of our readymade group gift patchworks contain a number of different priced patches. You can adjust these set prices when you customise one of our templates. But we do recommend that you retain a range of prices across your patchwork, whether you customise or create from scratch, so everyone can afford to contribute something. Each patch can be priced between £1 – £500 and the maximum one person can contribute in one transaction is £1300.

group gift

Don’t limit your guests choice of gifts

You can set a quantity for each item or experience within a patch. So if you’re organising a surprise trip to Paris for your mum and dad’s anniversary you might want to include 2 return Eurostar tickets, 3 nights in a hotel and 1 dinner for two at the Moulin Rouge. To do this just click to answer the question ‘How many do you want?’ after you’ve set the price for each patch, then enter the number you want. Then, once this number of items or experiences have been bought, the patches will say ‘Sold out’.

This makes sense for one-off items or experiences, so that the people who choose to give these gifts know that they have paid for a particular trip or treat. But overall we recommend you leave most patch items ‘unlimited’. Particularly things people will want a lot of – like meals or metro tickets, baguettes or glasses of wine.

And remember you don’t have to be too literal. Creating a patchwork is a fun and practical way to breakdown the cost of a big ticket item. But you don’t need to be too precise. For example, everyone knows a bike has two wheels, one saddle and a bell. But if you want to customise our children’s bike for a birthday present, it makes sense to leave all the patches unlimited. It really doesn’t matter if 10 people contribute towards the basket. Once you’ve collected all the cash gifts, bought the bike and your child is happily riding along with their teddy in the basket, you can take a photo and upload it to your Patchwork account. Then just choose to ‘Thank by patch’ to send the photo along with a message to all of the individuals who bought this gift.

Leaving the majority of your patch items ‘unlimited’ enables you to collect the maximum funds and ensure people don’t arrive at the patchwork to find everything has ‘sold out’.

Gift your patchwork

Once you’re ready, you can present your Patchwork page to the person receiving your group gift so they can see the digital version of their gift or experience, read everyone’s messages and send thanks when they are ready.

All you need to do is ‘Gift’ the patchwork from your account by adding their email address and a message and they’ll be sent a unique login and instructions to see their gift page. A gifted Patchwork page will show your title, description and all the patch images and descriptions – which you can edit if you like. But it wont show prices or give the option to fund anymore as this page is presented to the person receiving the gift. This person will be able to see all the messages from friends at the bottom of the patchwork (along with their happy faces if they choose to upload photos too). And then they can click to ‘Send thanks’ when they’re ready.

Don’t forget to say thank you

You can prepare an automatic thank you before you publish your patchwork so that people contributing can see a message (and a photo of the person you’re celebrating) as soon as they’ve contributed. This is this easiest way to immediately show appreciation to those giving a gift. But with details of contributors’ names and emails (postal addresses are optional) in the Patchwork account, along with a record of what people have bought, how much they’ve spent and the message they left, it’s easy for you and/or the person receiving the gift to thank everyone properly later.

Patchwork creators and those who are gifted a patchwork can thank their friends via their Patchwork account. You can do this individually, by patch or as a group with an image and a message in an email. And if you’d like to post thank you cards you can download a CSV spreadsheet of everyone’s details from your account, then send thank you cards using our 20% discount with our print partner MOO.

Ready to start your patchwork? Browse customisable templates here.

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